Office & Team Assistant - Part-Time

As Office & Team Assistant, you act as an operational self-starter who loves variety: from ensuring the physical space looks pristine and managing the product returns process, to keeping the CEO-office's calendar and team perfectly organized.

What you'll do

• Take absolute ownership of the morning look and feel of the Berlin workspace; manage physical tidiness, keep standard office areas organized.
• Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window.
• Act as the strategic time manager for the CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings.
• Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time.

What you'll need

• Background in Office Management, Team Assistance, or a deeply customer-centric environment such as a premium hotel reception or hospitality desk.
• Experience working in environments that required handling physical tasks alongside digital coordination seamlessly.
• Full literacy in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel.
• Strong, clear verbal and written communication skills in English and German.
• Ability to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests.
• Proactive mindset: you see what needs to be fixed, tidied, or adjusted and take immediate care of it.
• Professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership.

Nice to have

• Experience working in a dynamic, international startup or scale-up ecosystem.

What they offer

• 26 days of leave, plus additional discretionary "X-days"
• Dedicated education budget for professional growth
• Access to Benefits at Work platform with discounts on global brands
• Monthly flexible benefits budget through Probonio for transport and lifestyle perks
• Multicultural, inclusive team environment