Office Manager

As Office Manager at Numa's Berlin HQ, you're the heart of operations. You'll have real ownership over how the office operates, feels, and grows with the team, and you'll keep finding ways to make it more efficient, sustainable, and engaging.

What you'll do

• Manage day to day office operations: deliveries, supplies, snacks, printers. Keep the office tidy, stocked, and welcoming throughout the day.
• First point of contact for visitors, candidates, and business partners.
• Plan and run employee events, from team lunches to company celebrations and all hands watch parties.
• Handle virtual and physical mail: review, forward, archive.
• Support new hire onboarding: hand over laptops, show them around the office, and manage equipment returns when someone leaves.
• Manage keys, RFID access, and visitor codes.
• Own the building's statutory maintenance schedule: coordinate vendors, track renewal dates, keep us compliant.
• Manage the day to day landlord relationship and office vendor contracts, renewals, and budget.

What you'll need

• 2+ years in Office Management or Workplace/Facility Management.
• Experience coordinating external vendors, comfortable holding them accountable to deadlines.
• Highly organized, detail oriented, juggles competing priorities without dropping things.
• Tech savvy: comfortable with Google Workspace, Slack, Notion, Asana, or similar tools.
• German at C1 level or above and English at B2 level or above.
• Hands on and no task too small.

Nice to have

• Experience in a start up or scale up environment.
• Basic understanding of building or fire safety compliance.
• Fire safety officer or first aid officer certification, or willingness to get certified.

What they offer

• Thrive in a fast-paced, collaborative environment where your ideas help shape the company's future.
• Complimentary stay at Numa properties and exclusive discounts for friends and family.