(Jr.) Office Coordinator

You will be at the very heart of the HOLY Temple experience - creating the warm welcome that guests and new hires remember, while making sure every day runs effortlessly behind the scenes. From keeping the snacks flowing and deliveries on track to celebrating birthdays and preparing brilliant first-day desks, you'll shape the energy of our workplace every single day.

What you'll do

• Own the entrance experience, welcoming guests, managing relations, and curating goodie bags, postcards and freebies. Create a strong first impression for guests and new hires.
• Ensure our on-site storage remains clean and orderly, ordering food for workplace events, snacks and office supplies stocked. Coordinate HBC cleaning and day-to-day facilities upkeep.
• Manage mail and deliveries, track hardware, and prepare Day 1 desks with HOLY Welcome packages and equipment, in partnership with the People team.
• Manage relationships with Rewe, JUIT, CoffeeCircle, HBC, Backfabrik, Topi/Grover and similar suppliers.
• Own team milestones and help build a warm, connected HOLY culture.

What you'll need

• Proactive and forward-thinking: Thinks two steps ahead, catching stock-outs, deliveries and issues before they become guest or team problems.
• Warm, extroverted presence: A natural brand ambassador who sets a welcoming tone for everyone who walks through the door.
• Diligent and organized: Follows through on recurring tasks, like stocking, hardware and mail, without things slipping, and manages priorities independently.
• Bilingual communicator: Fluent in German and English, comfortable communicating clearly both in person and in writing.
• Service and community minded: Puts guest and employee experience first in every interaction, and actively helps build a connected, welcoming HOLY culture.
• Strong operator and project management: Juggling vendors, deliveries and events, and knowing how to prioritize when things pile up, is critical to succeeding in this role.

Nice to have

• Experience with office management or front desk operation.

What they offer

• Competitive salary and meaningful equity
• Central office in Berlin Prenzlauerberg with flexible working hours
• 28 vacation days, €1,500 learning budget, Urban Sports Club membership
• Public transport subsidy and biannual 360° feedback tied to compensation