Legal Operations Specialist

As Legal Operations Specialist, you will build and run the operational backbone of Focused Energy's growing Legal function. You will own the systems, processes, records, and calendars that enable our lawyers to focus on high-value legal work across Corporate, Commercial, IP, and Compliance.

What you'll do

• Build and own the legal operations backbone for a growing international company — creating reliable systems, processes, and standards that make a visible difference every day.
• Take end-to-end responsibility for corporate administration across our German and US entities, including registers, minute books, cap tables, powers of attorney, filings, restructurings, and notarial processes.
• Lead the contract lifecycle from signature to renewal, managing CLM and e-signature workflows, keeping agreements accessible, and ensuring no important deadline is missed.
• Create structure across IP and Compliance, maintaining patent and trademark docketing, IP registers, compliance records, policy documentation, and key legal calendars.
• Turn recurring legal work into scalable processes by mapping workflows, developing templates, introducing automation, and selecting tools that reduce manual effort for the whole Legal team.
• Work directly with decision-makers and external partners, including the VP Legal, specialist counsel, Finance, notaries, registry offices, and external IP advisers.
• Spot what needs to be done and make it happen — proactively identifying gaps, managing risks, and improving how Legal operates without waiting for instructions.

What you'll need

• Extensive experience in legal operations, corporate administration, paralegal work, entity management, or a comparable role.
• Understanding of German corporate formalities and ideally exposure to US corporate administration.
• Organised, detail-oriented, and comfortable managing records, deadlines, and recurring processes.
• Experience with contract management, e-signature, document management, or legal operations tools.
• Work independently, improve processes, and know when to escalate matters requiring legal judgement.
• Clear communication, proactive approach, and fluency in German and English.

Nice to have

• Background as a Rechtsfachwirt/in, Paralegal, or legal operations specialist.
• Experience with CLM, entity management, e-signature, or workflow automation tools.
• Experience in a fast-growing international company or across German and US legal environments.

What they offer

• Competitive salary and stock options.
• 30 days of vacation per year.
• Hybrid work with office and work-from-home flexibility.
• Retirement plan with 20% company contribution to private pension.
• Office snacks, drinks, and canteen lunch options.
• Regular team events and community building.