Office Manager and Executive Assistant

As Office Manager and Executive Assistant, you'll keep the Berlin HQ running smoothly while providing direct support to the Co-Founders. You'll manage everything from office operations to travel and calendar coordination to team events.

What you'll do

• Own day-to-day office operations in the Berlin HQ: supplies, vendors, and making sure the space works for a growing team
• Welcome guests and visitors, ensuring a professional and hospitable experience at the office
• Organise travel for the Co-Founders and wider leadership team
• Coordinate meetings and calendars, including scheduling with external stakeholders and board members
• Handle sensitive information and calendars with discretion
• Plan and execute team events, offsites, and office celebrations
• Provide executive assistant support directly to the Co-Founders
• Act as the first point of contact for office-related questions and requests

What you'll need

• 2-5 years of experience in office management, executive assistance, or a similar operations/support role
• Working proficiency in German (B1), used for coordinating with local vendors and service providers
• Excellent organisational skills and comfort juggling multiple priorities
• Strong written and verbal communication, with the confidence to interact with senior leadership and board members
• Comfortable with Microsoft Office and Outlook, plus general scheduling tools
• A proactive attitude, comfortable asking for direction and flagging issues early
• Based in or willing to relocate to Berlin

Nice to have

• Experience organising company events or offsites in a startup or scale-up environment

What they offer

• Competitive salary and equity options
• Flexible working arrangements (Hybrid)
• 30 days of PTO
• Regular team events and offsites
• Monthly mobility budget via Navit