Executive Assistant to the CEO

We're looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and Judith. You'll work closely with them as part of a young, entrepreneurial team, thriving in a fast-paced environment where you bring order to hectic schedules with a proactive mindset.

What you'll do

• Run the CEO's operating rhythm: calendar, inbox triage, meeting preparation, and follow-through. Keep the leadership cadence (weeklies, board preparation, offsites) moving.
• Plan and book complex international travel end to end, and manage the speaking pipeline: inbound requests, selection, briefing packs, and logistics on the ground.
• Become the trusted point of contact for the CEO's most important external relationships: customers, partners, and investors. Track who needs a touchpoint and protect these relationships through reliability and proactivity.
• Work half a step ahead, identifying bottlenecks before they form. Build the systems, defaults and briefings that let the CEO spend their time on judgment rather than logistics.
• Manage expenses and finance admin and support with occasional personal assistant duties as needed.
• Work in close coordination with the CEO office, including the Chief of Staff and CEO Office Manager.

What you'll need

• Previously supported a CEO or equivalent in a demanding organisation.
• Personified calmness – you bring order and help others think clearly when things get hectic.
• Good judgment – you know what matters, read people well, and understand when to push and when to give space.
• Ownership mentality – you see problems and fix them without being asked and follow through.
• Strong communicator – written and verbal, able to draft important emails and have difficult conversations.
• Trustworthy – discretion and trust are critical as you'll have access to everything and work directly with the CEO.
• Comfortable with ambiguity, short timelines, and shaping systems rather than inheriting finished ones.

Nice to have

• Mission-driven about European companies building and adopting AI.
• Eager to automate your own work where possible.

What they offer

• In-person work in Berlin office at Greifswalder Strasse 212.
• Equity included in compensation package.
• Transparent salary tied to levels and experience.
• Collaborative, calm but intense environment focused on meaningful work.