Office Manager - Working Student

About the role

We are looking for an energetic, organized, and proactive Working Student Office Coordinator to become the heartbeat of our Berlin workspace. Balancing 20 hours a week around your studies, you will manage day-to-day office operations, support our team, and help cultivate a vibrant workplace culture.

What you'll do

• Act as the main point of contact for the Berlin office, ensuring the workspace remains professional, organized, welcoming, and tidy at all times.
• Proactively manage and restock office inventory, including kitchen supplies, snacks, beverages, and stationery.
• Liaise and build positive relationships with external service providers, including cleaning staff, couriers, building management, and suppliers.
• Oversee the functionality of office equipment and promptly coordinate maintenance or repairs when needed.
• Assist in maintaining basic workplace health, safety, and security standards.
• Warmly welcome guests, candidates, and visiting international colleagues, ensuring they have an exceptional on-site experience.
• Plan and organize weekly team lunches, office celebrations, seasonal parties, and cultural events.
• Coordinate the logistics for office access, managing key cards, fobs, and desk allocations for new starters, guests, and departing employees.

What you'll need

• Currently enrolled in a Bachelor's or Master's program at a university in Berlin/Brandenburg, with at least 1 year left of studies.
• Naturally organized, detail-oriented, and possess a "no task too small" mentality.
• Fluency in English and a strong command of German.
• Comfortable using standard workplace tools such as MS Office/Google Workspace and Slack.
• Ability to work on-site in the Berlin office across 3 days a week, with flexibility during exam periods.