Executive Assistant to the Chief Operating Officer

About the role

Executive Assistant to the Chief Operating Officer, providing high-level management support, clerical and business assistance to support the achievement of strategic priorities and business goals. You will provide sophisticated administrative and operational support while contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

• Manage complex calendars across multiple time zones, vetting and prioritizing meeting requests and optimizing scheduling.
• Act as gatekeeper for the COO, reviewing incoming requests and communications to assess purpose, objective, and desired outcomes.
• Assess and manage the flow of information, communications, and access to the COO.
• Use judgment to prevent unnecessary involvement of the COO in day-to-day office management issues and handle enquiries unilaterally or escalate as needed.
• Draft communications, documents, and presentations.
• Manage and oversee projects as directed, including development of plans, follow-up on deadlines and deliverables.
• Assist and manage end-to-end logistics of events including team meetings, all-hands and offsites.
• Prepare complex national and international travel itineraries at short notice, including flights, accommodation, ground transportation, and visa requirements.
• Build and maintain strong relationships with team members, executives and stakeholders across divisions.
• Partner with other Executive Assistants to drive efficiency and improved processes for the Executive Leadership Team.

What you'll need

• At least five years of relevant work experience as an Executive Assistant supporting senior executives in dynamic and fast-paced environments.
• Fluent in business-level English; German language skills are highly preferred.
• Excellent communicator with high emotional intelligence and strong relationship-building abilities.
• Highly competent at managing workflow, priorities, diaries and schedules for multiple persons.
• Advanced office software skills, strong written communication skills, and advanced presentation preparation abilities.
• Rational thinker with problem-solving capabilities and ability to complete complex tasks quickly with little guidance.
• Ability to deal with complex stakeholders, manage conflict, and react with appropriate urgency.

Nice to have

• Previous experience leading an administrative office with project management experience.
• Strong financial numeracy and corporate finance understanding.

What they offer

• Competitive personal development budget, work from home budget, fitness and wellness memberships.
• Premium N26 bank account subscription for you and family members.
• Additional day of annual leave for each year of service.
• High degree of autonomy and access to cutting edge technologies.
• Relocation package with visa support.