Executive Assistant - CFO

About the role

As Executive Assistant to the CFO, you will be at the heart of the Finance organization, ensuring smooth operations, strong coordination, and clear communication within the CFO Office and division. As a trusted partner to the CFO, you will manage day-to-day executive support, oversee scheduling and priorities, coordinate executive meetings and events, and drive key operational topics.

What you'll do

• Own and optimize the CFO's calendar. Manage priorities and day-to-day scheduling in a dynamic environment.
• Ensure efficient CFO Office operations by owning signature and office processes, coordinating travel, handling expense reports, maintaining key documentation, and supporting internal communications.
• Serve as a key interface between the CFO Office and other C-Level/Senior Management offices, ensuring aligned timelines, clear communication, and smooth coordination on priorities.
• Plan and organize business trips, executive events, and leadership meetings - ensuring excellent & efficient logistics.
• Handle confidential information with discretion and professionalism.

What you'll need

• Completed degree in business administration, economics, or a comparable field, or equivalent practical experience.
• Proven experience as an Executive or Personal Assistant, ideally supporting senior leadership (C-level is a plus).
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Excellent communication skills and a structured, solution-oriented mindset.
• High level of reliability, discretion, and professionalism.
• Confident use of MS Office tools, especially PowerPoint, Excel, and Outlook.
• Business-fluent German and English (minimum C1 level), written and spoken.

Nice to have

• Experience in a fast-paced, tech-driven, or mobility-related environment.
• Familiarity with modern collaboration tools and AI-supported productivity tools.

What they offer

• Competitive salary including bonus
• Hybrid work setup with flexibility to work from home or offices
• Flexible working hours and work arrangements
• Fully subsidized public transport ticket and MOIA ride discounts
• 30 vacation days, sabbatical and unpaid leave options
• Mental health support and learning environment with continuous development opportunities