Event Operations Working Student

About the role

Event Operations Working Student managing the end-to-end event pipeline for 25 to 35 international InsurTech events per year, from speaker coordination and logistics to post-event follow-up and asset management.

What you'll do

• Manage email correspondence with event organisers on speaker slots, booth logistics, ticket codes, deadlines, floor plans, badge info, and visa paperwork
• Schedule prep calls with speakers and moderators, chase confirmations, and ensure deadlines are met
• Handle registrations, RSVPs, side-event invites, and coordinate with partner organisations on co-marketing
• Review event materials drafted by AI or freelancers and send to print
• Collect photos and assets post-event for repurposing and review AI-drafted follow-ups before distribution
• Maintain a comms tracker per event so the team can see at a glance who said what, what is pending, and what is confirmed

What you'll need

• Professional, confident English at near-native level (C1 to C2)
• Strong organisational skills and ability to manage multiple parallel workstreams
• Experience running events, conference coordination, or similar high-volume operational context
• Ability to meet deadlines independently and catch details that would otherwise slip
• Comfort in a startup environment where priorities shift and processes are still forming
• Genuine curiosity and ability to use AI tools (Claude, ChatGPT) as part of your daily workflow

Nice to have

• Experience with project tools like Asana or Notion
• German language skills

What they offer

• 15 to 20 hours per week, 6-month contract with extension possible
• Hybrid role based in Berlin office (around once per week), fully remote considered for strong candidates
• Start as soon as possible