Workplace Experience Specialist

About the role

As the welcoming face of Flink, you will own the office environment, manage front-desk activities, and champion company culture through events and onboarding support in a fast-paced tech environment.

What you'll do

• Greet all employees, candidates, and visitors with a warm and professional demeanor.
• Own the office environment, ensuring our workspace is always pristine, fully stocked, and running like a well-oiled machine.
• Manage all front-desk activities, including mail, deliveries, and guest registration, ensuring security and efficiency.
• Act as the primary point of contact for all office-related needs, from coordinating with vendors and building management to troubleshooting facility issues.
• Plan and execute engaging office events, team-building activities, and celebrations.
• Support the People & Culture team with new hire onboarding, ensuring a fantastic day-one experience for every new Flinker.
• Provide administrative support across the organization, helping our teams stay focused and productive.

What you'll need

• Proven experience in a similar role, such as Office Management, Front Desk/Reception, Hospitality, or Community Management, preferably in a fast-paced tech or startup environment.
• Exceptional interpersonal and communication skills; approachable, articulate, and professional.
• Talent for multitasking and prioritizing, with outstanding organizational skills and a keen eye for detail.
• A proactive, problem-solving mindset — you anticipate needs and take initiative without constant supervision.
• A genuine passion for people and for building a positive, inclusive workplace culture.
• Proficiency with Google Workspace (G-Suite) and Slack.
• Fluency in German & English is essential.

What they offer

• €1,000 annual L&D budget plus individual coaching options
• 26 days of vacation, +1 day every year up to a maximum of 30 days
• €35/month mobility budget for Deutschland Ticket subsidy
• Attractive company pension options
• Unlimited access to MyAcademy e-learning platform, including online German courses
• Discount on personal Flink orders and Urban Sports Club membership