Junior Production & Studio Coordinator

About the role

We're looking for an organized and hands-on Junior Production & Studio Coordinator to join our Visual Productions team for a part-time, 1-year contract (25 to 30 hours a week). You'll bridge the gap between our creative work and the daily logistics of our studio, making sure the team has exactly what they need to produce great content.

What you'll do

• Keep track of products moving between our HQ and the studio, making sure everything is ordered, logged, and returned on time.
• Take ownership of our mini-warehouse so it stays organized, clean, and ready for action, which includes running our bi-annual inventory checks.
• Manage our invoice process from start to finish, ensuring everything is filed correctly so our monthly closing goes off without a hitch.
• Monitor our department spending, put together production summaries, and help the team plan for upcoming shoot costs.
• Organize the logistics for extra equipment or specific props whenever a production calls for something special.
• Support the administrative side of booking models and freelance creatives for our bigger campaigns.
• Keep our documents in check by organizing buyouts and usage rights so our creative assets are always compliant and good to go.

What you'll need

• You have a real talent for structuring your day and can juggle a few different projects at once without losing track of deadlines.
• Care about the little things, bringing a sharp eye for detail to double-checking invoices, numbers, and product shipments.
• You're proactive, if you see something that needs fixing, tidying, or organizing in the studio, you just jump in and get it done.
• Navigate Google Workspace (especially Sheets and Docs) with ease.
• Communicate clearly and easily with different people, bringing fluency in both German and English (written and spoken).
• You bring a solid background in office management and administrative assistance.
• Bring a positive, helpful attitude to the workplace, genuinely enjoying supporting the people around you.

Nice to have

• You have some previous experience working in a creative studio or production team.
• Previous experience with tools like Continia or Precisely is a nice bonus.

What they offer

• BVG or Deutschland ticket covered.
• 29 vacation days plus additional days off on the 24th and 31st December, flexible working hours, up to three days of working from home per week.
• flaconi Academy: internal and external training opportunities.
• Mental health counseling sessions for you and your close relatives.
• flaconi fitness: wide range of sports options & discounts on memberships.
• Emergency-daycare, company pension scheme subsidy (20%), high-end technical equipment, fruits and drinks, no dress code, dogs welcome.