Office Manager - Germany

About the role

This is a maternity/parental leave cover position starting on the 1st of May until 15.Oct 2027. Be the heartbeat of Hive's Berlin HQ and make the office hum at one of Europe's fastest-growing logistics startups.

What you'll do

• Be the heartbeat of Hive's Berlin HQ: keep the office clean, safe, well-stocked, and a place people genuinely enjoy showing up to every day, because culture starts at the front door
• Own all vendor and facility relationships: from building management and cleaning crews to catering partners, always finding smarter, better ways to get things done
• Take full ownership of procurement: order supplies, furniture, and consumables, track budgets closely, and negotiate with vendors to get the best deals for Hive
• Keep our workspace organised and functional as we grow: manage desk assignments, meeting room schedules, and layout changes with a step ahead of the team's needs
• Plan and execute memorable internal events: team lunches, seasonal celebrations, all-hands, and offsites. Taking end-to-end ownership of logistics, budgets, and vendor management
• Ensure every visitor, candidate, and client gets a great first impression of Hive Berlin, while partnering closely with People Ops, Finance, and IT to keep everything running like clockwork

What you'll need

• Exceptional organisational instincts: you can juggle a dozen priorities without dropping a single ball
• Strong communicator in English; conversational German for day-to-day vendor interactions (our working language is English)
• You take genuine pride in the details: a fully stocked kitchen, a smooth visitor experience, an event that people talk about for weeks
• Proactive and resourceful: you don't wait to be asked, you spot the gap and fix it
• Comfortable working cross-functionally with People Ops, Finance, and IT in a fast-moving startup environment

Nice to have

• Familiarity with German workplace health & safety regulations is a strong plus

What they offer

• Competitive compensation and equity incentive plan (EIP) for all full-time team members
• Choose your setup - MacBook or laptop of choice, plus accessories like extra monitor or headphones
• 30 vacation days per year, plus paid 20-day sabbatical every three years
• Flexible working hours, free drinks and snacks at offices, regular team events
• Company-wide offsites that bring all of Hive together