Executive Assistant to CFO (maternity cover)

About the role

We are looking for an Executive Assistant (maternity cover) to support our CFO, ensuring smooth operations, strategic time management, and operational excellence in a dynamic, international environment. This is a great opportunity to work closely with and learn from the leadership team at one of Germany's most successful tech unicorns.

What you'll do

• Strategically manage the CFO's complex calendar and inbox, coordinating both internal and external stakeholders and meetings across multiple time zones
• Manage all travel preparation and expense reporting
• Optimize the executive's schedules through efficient scheduling and prioritization with a solid understanding of the business context and priorities
• Serve as the primary point of contact for all questions related to the CFO's schedule and logistics
• Manage logistics around department events, summits, and workshops
• Plan and prepare team and department meetings, including agendas, slide decks, and follow-ups
• Drive improvements to existing processes and increase operational efficiency across the CFO's and department's workflows
• Handle ad hoc requests and drive projects as needed

What you'll need

• 3-5 years of experience as an Executive Assistant supporting management and/or founder roles
• Fluent in English and German
• Excellent planning and prioritization skills, requiring little guidance
• Strong attention to detail and ability to work efficiently and accurately under pressure and tight deadlines
• Excellent communication skills with stakeholders internally and externally, including senior leadership
• Able to prioritize and balance conflicting demands, even on short notice, with a calm and solution-oriented mindset
• Tech-savvy and confident using G Suite, MS Office, and collaboration tools
• Uses AI regularly to improve day-to-day work outcomes and is curious to explore new tools and ways of working

What they offer

• Annual personal growth budget and mentorship programs
• Work from anywhere in the world for 30 days per year
• Hybrid working approach with three days in office collaboration
• Monthly transportation and fitness budget
• Discounts on GetYourGuide activities for you, friends, and family
• Health and wellness benefits