Operations Manager & Executive Assistant

About the role

You will work closely with our CEO and Leadership Team as well as our Finance & Operations team to keep day-to-day operations running smoothly and ensure the right support is in place across the company. A core part of the role is executive support: managing the CEO's calendar and travel, coordinating key meetings, preparing logistics, and helping the leadership team stay organized and focused. Beyond that, you will play an important role in company operations including coordinating team events, offsites, customer and investor meetings, vendor relationships, and employee experience initiatives.

What you'll do

• Support talent operations and employee experience topics, contributing to a strong employee journey from onboarding onwards, collaborating with our people lead
• Plan and execute Office Days, primarily in Berlin, as well as virtual and in-person company events, investor meetings, and customer or partner gatherings
• Own general office and admin topics, including the relationship with our co-working space, office supplies, incoming mail, supplier communication, and company merch
• Support employees with travel bookings and related logistics
• Coordinate with vendors and suppliers, manage relationships, and ensure smooth delivery of services
• Act as reliable point of contact and ensure that the CEO's time is protected and used effectively
• Organize and coordinate appointments, meetings and business travel across time zones while ensuring seamless day-to-day support
• Support prioritization and coordination of incoming requests in alignment with internal and external stakeholders

What you'll need

• Several years of experience in an Executive Assistant, office management, operations, or similar role, including experience supporting C-level executives
• Strong organizational and time-management skills, with the ability to manage multiple priorities reliably
• Excellent communication skills and a professional, dependable working style with people at all levels
• A high degree of discretion and sound judgment when handling sensitive or confidential information
• Willingness and ability to be in Berlin for the full duration of our Office Days weeks, which take place three times per year for one full working week each
• Confidence working independently in a remote-first environment
• Fluent English, spoken and written

Nice to have

• Familiarity with co-working or office space management
• Experience working in a startup or scale-up environment
• German language skills

What they offer

• Industry-competitive compensation, including early-stage virtual share options
• Remote-first working with flexibility to work from home or co-working space
• Wellbeing budget, mental health benefits, work-from-home budget, co-working stipend, and learning and development budget
• Generous holiday allowance
• Office Days at Berlin HQ or different European location 3x per year